Description
Step beyond mere scheduling and enter a realm where you enhance a senior executive's productivity through innovative system building. If clearing away distractions and streamlining processes to empower impactful decision-making is your forte, this role is your ideal fit.
In this dynamic position, you're part executive aide, part strategic operator, and part problem-solver. You'll transform voice notes into polished presentations, manage executive calendars with finesse, and tackle urgent logistical challenges seamlessly. It's a unique blend of strategic planning and tactical execution, sometimes within the same moment.
Join the private office of a senior executive at Trilogy, a haven for exceptional builders, thinkers, and doers. Here, you won't encounter red tape or administrative clutter—just clear objectives, high expectations, and the resources to excel. Your mission: safeguard the executive's most precious asset—time.
If you're known for supporting elite executives, managing operations for high-net-worth clients, or achieving the seemingly impossible with grace and speed, this opportunity is your next step.
What you will be doing
- Efficiently managing an executive's busy inbox, schedule, and travel plans, ensuring every interaction is refined and safeguarded.
- Converting raw notes and voice recordings into well-crafted written documents like memos, presentations, and briefs.
- Creating and maintaining systems for workflow management, vendor coordination, and travel logistics.
- Overseeing personal and professional projects from conception to completion, coordinating with vendors as necessary.
- Serving as the main point of contact for internal executives, investors, advisors, and family office associates.
What you will NOT be doing
- Awaiting direction—this role demands proactive decision-making and initiative.
- Engaging in a competitive administrative pool or merely passing tasks—you are responsible for the end result.
- Navigating through intermediaries—you will have direct access to the executive.
- Being bogged down by red tape or endless approvals—there’s trust and autonomy here.
- Relying on incomplete systems—you'll be at the forefront of developing them.
Key responsibilities
Safeguard and enhance an executive's time, focus, and productivity by owning and optimizing systems, communication, and project execution across both business and personal spheres.
Candidate requirements
- 8–12+ years of experience supporting top-tier executives or ultra-high-net-worth clients in roles such as EA, EBP, CoS, or high-touch consulting.
- Outstanding written communication skills; professional, articulate, and precise across all formats.
- Demonstrated ability to manage both professional and personal workflows for a single executive.
- Proficiency with modern productivity tools: Google Workspace, Shortwave, Notion, Workflowy, etc.
- Discreet, composed, and reliable under NDA; experienced in handling confidential information.
- Located in Austin or willing to relocate swiftly; on-site presence is necessary.
- Authorized to work in the US without need for visa sponsorship.
Nice to have
- Experience in family or private office settings.
- Familiarity with event planning, property management, or vendor networks.
- Financial acumen—capable of managing budgets, invoices, and related documentation.
- Strong research and synthesis abilities; capable of producing high-quality work on tight deadlines.
Applying for a role? Here’s what to expect.
Crossover's skill assessment process combines innovative AI power with decades of human research, to take the guesswork, human bias, and pointless filters out of recruiting high-performing teams.
Chat-style
screening interview.
Cognitive 
aptitude test.
Prove real-world 
job skills.
Interview with the hiring manager.
Accept Job Offer.
Pass 
proctored test.
Frequently asked questions
Reviews
Meet some people who've landed similar jobs
Recruitment sucks. So we’re fixing it.
The Olympics of work
It’s super hard to qualify—extreme quality standards ensure every single team member is at the top of their game.
Premium pay for premium talent
Over 50% of new hires double or triple their previous pay. Why? Because that’s what the best person in the world is worth.
Shortlist by skills, not bias
We don’t care where you went to school, what color your hair is, or whether we can pronounce your name. Just prove you’ve got the skills.
Join the world's largest community of 
AI-first remote workers.