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WorkSmart Productivity Tool


by Crossover

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WorkSmart Productivity Tool


by Crossover

 

WorkSmart Productivity Tool by Crossover

Staying on task is challenging, especially so for the remote worker who relies on many forms of communication to keep connected with their team. More people are working remotely than ever before but many workers and companies still struggle with productivity when left to work on their own terms.

It’s a challenge but fortunately remote workers aren’t left to fend for themselves.  Crossover has developed an online productivity tool called WorkSmart that helps remote workers manage their time more efficiently and receive a fair working environment.

 

 

What is WorkSmart? 

WorkSmart is the productivity measurement tool of the future of work. It’s a data-driven solution to help managers measure productivity within their teams and to help workers as a personal productivity application. With a brick & mortar job, managers rely heavily on optics to make sure you’re taking care of business.

WorkSmart provides accurate, in-depth analysis of your productivity so there’s never any gray area.

This unique and innovative tool works by logging the hours you work. When you turn WorkSmart on, it will use keyboard activity, application usage, screenshots, and webcam photos to generate a timecard every 10 minutes.

Both you and your manager can view your logbook where all of your timecards are displayed and a dashboard summarizes your timecards to show you how you spent your time.

 

 

Who uses WorkSmart?

WorkSmart is currently used by 1,500+ contractors in more than 80 countries throughout the globe. This type of software for remote work is not new, however it is revolutionary in that we combine time tracking with productivity enhancement.

WorkSmart is a virtual representation of the physical working world, enabling remote work to be effective. 

 

 

Accurate Time Tracking 

Need to take a break or view personal information? We get it – we’re humans, not robots. All you have to do is pause WorkSmart and the tool will stop tracking your activity.  You are in control.

 
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WorkSmart helps ease the transition from brick & mortar to remote work by recognizing how much of your day is spent on administrative tasks versus revenue-generating activities that is the essence of your role. It’s different from other productivity tools because WorkSmart’s interested in the quality of your output, not when you’re punching in and out. Today’s managers know that results are more important than the time you put in which is why the tool is designed to monitor productivity and performance.

WorkSmart is becoming the benchmark
for how people will work in the future.

The ability to log the hours you work also guarantees that you’re paid fairly for the time that you’ve spent – and vice versa. Your manager can be confident in that the time you’re billing are fair and billable working hours. It also lets them know when you’ve clocked in too many hours and need to take a step back.

We want our employees to be productive but also believe in a good balance.  A burnt out worker is an unproductive one.

As an employer, WorkSmart helps to ensure that your team’s time is spent on essential tasks and can flag the non-crucial “time sucks” that can eat up valuable hours in a work day. Setting up a calendar with your employees will give you insight on what activities they’re working on throughout the day. That way you’ll know that an email sent on Tuesdays at 10am won’t be answered until the afternoon because their morning has been blocked off for emails and client status calls. WorkSmart assists in managing your team’s time so you can focus on everything else.

 

 

Why WorkSmart? 

Great people are always seeking to improve their performance. With the ability to see how much time was spent where, you can monitor where time could be better spent and set personal benchmarks to get better results in the future.

Work with your manager to set your goals, manage priorities, and structure your schedule to block off time for tasks those priorities translate to. WorkSmart allows you and your manager to measure your productivity that can then be checked against specific milestones to ensure you’re spending your time on where it matters the most

By being transparent, WorkSmart creates trust between a manager and remote worker. Remote teams rely heavily on trust and collaboration to be successful and being open with each other implies that you have each other’s best interests in mind. This is the foundation to a positive working relationship.

 
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Case Studies and Testimonials


— WorkSmart in Action 

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Case Studies and Testimonials


— WorkSmart in Action 

 

Crossover currently has internal teams and clients using WorkSmart across 80 countries and has seen the impact on productivity that this tool provides. 

Here’s what people are saying about WorkSmart:

 

Andy Montgomery

SVP Aurea Engineering

Andy has recently taken on a 105-person team that’s costing $5 million a year to operate.  To keep track of his employees, Andy puts his new team on WorkSmart so that their time and activities can be measured. Andy assigns a metric, for example, number of tickets closed or number of widgets sold per week.

WorkSmart then runs and gathers data in the background while each person is working.  Analyzing the data, Andy discovered that the average productivity per person each week was around 2 (2 being the average of the custom metric that he had set).

Andy can also see his team’s performance and separate the top 80% from the lower performing 20%. The very top performer on his team now shares his calendar in team meetings so that other team members are able to replicate it and match their activities to that of the highest performer. Based on this data, Andy can match everyone’s activities and calendar to the highest performer and is able to increase productivity and the team is more efficient at a lower cost.

Andy expects that by the end of Q1, their overall spending will be reduced by 20% and they will have an average productivity of 3.1 / person – a 50% increase in productivity and 20% cost reduction all within ONE MONTH of using WorkSmart.

Again, this was achieved by:

  1. Complete a stack rank of team members
  2. Identify the bottom 20% who are not contributing to the team’s average productivity
  3. Match calendars and activities to the highest performer

Andy says:

“By the end of Q1, our team will have seen a 50% increase in productivity and 20% cost reduction all within one month of applying WorkSmart. Accomplishing this would be impossible without WorkSmart. I can’t do what I do in engineering without it – it’s literally impossible.
What I like about Crossover is that I can get good quality people, quickly. Any recruiting or staffing agency will tell you it takes three, six, or even nine months to create a quality 15-person engineering team. Here, you guys find the best talent in a few weeks.
I love the speed at which you can find this talent. I can staff a great team of people with Crossover for years and years. Crossover is 4x faster than any other recruiting methodology I’ve ever used.  Speed + quality – that’s how Crossover delivers us the best talent.”
 

 

Chase Russell

Team Lead  

“As the team lead for the Recruitment Analysts at Crossover, whose main function is to grade candidate applications, I wanted to make sure that my team’s time was devoted almost exclusively to grading on our new system rather than administrative tasks or to grading on an older, less efficient system.
The Activities module on the WorkSmart tool allowed me not only to see the reality of where my team spends there time, but it also let me set a clear plan for time allotment so that my team can drive towards an increase in productivity through time management. Since instituting the change, my teams metric has also continued to improve. I love that the WorkSmart tool is based on solid, unarguable data rather than manual input. But I also love that I can categorize that hard data into custom categories that make sense for my team’s time.”
 
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Staying on Top of Your Game


Great talent lives in every corner of the world and WorkSmart allows us to connect that great talent.

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Staying on Top of Your Game


Great talent lives in every corner of the world and WorkSmart allows us to connect that great talent.

 

Companies are building highly talented and geographically distributed teams that require new software for collaboration and productivity management. 

Productivity measurement helps top performers stay on top of their game and increase overall team performance, and therefore happiness.  WorkSmart is becoming the standard for time tracking and remote work productivity measurement worldwide

 

or get a demo to learn how it can apply to your team.