Records Coordinator $60,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
If you sleep better knowing every record is in its right place and you already have color-coded folders dancing in your head, you’ll fit right in at our forward-thinking K-12 school network. Your mission: keep student data spotless and build the simple, scalable systems that make it stay that way. From enrollment day to graduation transcript, you’ll spot mess before it spreads, automate the repeatable, and quietly remove friction so teachers teach and families stay informed. We move fast and count on airtight records to satisfy auditors and fuel smart decisions. Ready to bring order to the chaos and own a slice of impact that few ever see but everyone relies on? Hit “apply” and let’s get your checklist started.
What you will be doing
- Designing and refining folder structures, naming conventions, and data-validation rules that keep every record findable in seconds.
- Keeping student information current and error-free across our SIS, spreadsheets, and cloud drives while autonomously fixing glitches on the spot.
- Reviewing enrollment and withdrawal packets, closing data gaps, and guiding each record to compliant completion.
- Tracking immunization, meal-program, and accommodations data—submitting accurate reports before deadlines and flagging risks early.
- Creating lightweight automations or templates to shrink repetitive tasks and maintain “zero-defect” files even during peak cycles.
What you will NOT be doing
- Greeting walk-ins or fielding constant phone calls. This role is heads-down, behind the scenes.
- Designing policy or handling complex case management; your strength is consistent execution.
- Shuffling paper in a dusty file cabinet. Everything lives in the cloud.
Key responsibilities
Own daily student-records processes and the systems that power them so data stays accurate, compliance stays airtight, and every stakeholder gets the right information exactly when needed.
Candidate requirements
- Laser-sharp attention to detail.
- Proven knack for building or improving data-management systems (folder hierarchies, spreadsheets, validation checks, light automations).
- Solid typing and data-entry speed with near-perfect accuracy.
- Self-managed approach to juggling multiple, recurring deadlines.
- Clear, concise written communication in English.
- Legally able to work in the United States without sponsorship.
You will be working for
Applying for a role? Here’s what to expect.
Crossover's skill assessment process combines innovative AI power with decades of human research, to take the guesswork, human bias, and pointless filters out of recruiting high-performing teams.
Pass Cognitive Aptitude Test.
Pass English Proficiency Test.
Prove Real-World Job & AI Skills.
Ace An Interview Or Two.
Accept Job Offer.
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