Records Assistant $60,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
Are you the type of person who feels a surge of satisfaction when everything is perfectly organized? Do spreadsheets spark joy and database integrity make your heart sing? Our progressive K-12 school network needs your meticulous mind! As our Records Assistant, you'll be the guardian of student data integrity, crafting elegant systems that transform information chaos into streamlined efficiency. You'll work behind the scenes, ensuring every digital document finds its proper home, every data point remains pristine, and compliance is never in question. While teachers focus on education and families receive seamless communication, you'll be the unsung hero making it all possible through impeccable record-keeping. If you're ready to harness your organizational superpowers in a fast-paced environment where your attention to detail directly impacts educational outcomes, we're eager to see what you can do!
What you will be doing
• Architect and optimize digital filing systems with intuitive structures, logical naming protocols, and robust validation mechanisms that ensure instant data retrieval
• Maintain flawless student records across multiple platforms (SIS, spreadsheets, cloud storage), independently troubleshooting and resolving discrepancies as they arise
• Process and verify enrollment/withdrawal documentation with meticulous attention, proactively identifying and addressing information gaps to ensure complete compliance
• Monitor critical health and program data (immunizations, meal eligibility, special accommodations), delivering precise reports ahead of deadlines and providing early warning for potential compliance issues
• Develop time-saving automation solutions and standardized templates that eliminate repetitive tasks and maintain exceptional data quality even during high-volume periods
What you will NOT be doing
• Serving as front-desk reception or managing constant communication interruptions—this is a focused, detail-oriented position
• Creating institutional policies or handling complex student affairs—your expertise will be applied to systematic execution and optimization
• Managing physical paperwork in traditional filing systems—we're fully digital and cloud-based
Key responsibilities
Take complete ownership of student data management processes and their underlying systems to ensure impeccable accuracy, unwavering compliance, and timely information delivery to all educational stakeholders.
Candidate requirements
• Exceptional detail orientation with the ability to spot and correct minute inconsistencies
• Demonstrated experience creating or enhancing data management infrastructures (including organizational hierarchies, spreadsheet systems, data validation protocols, and basic automation)
• Efficient data entry capabilities with superior speed-to-accuracy ratio
• Self-directed time management skills with proven ability to prioritize and meet multiple recurring deadlines
• Excellent written communication skills in English with emphasis on clarity and precision
• Authorization to work in the United States without requiring sponsorship
You will be working for
Want to join a learning rebellion that’s transforming the traditional classroom
About Alpha
How it works
Applying for a role? Here’s what to expect.
Crossover's skill assessment process combines innovative AI power with decades of human research, to take the guesswork, human bias, and pointless filters out of recruiting high-performing teams.
STEP 1
Chat-style
screening interview.
STEP 2
Cognitive 
aptitude test.
STEP 3
Prove real-world 
job skills.
STEP 4
Interview with the hiring manager.
STEP 5
Accept Job Offer.
ONE LAST THING
Pass 
proctored test.
Frequently asked questions
Reviews
Meet some people who've landed similar jobs
Why Crossover
Recruitment sucks. So we’re fixing it.
The Olympics of work
It’s super hard to qualify—extreme quality standards ensure every single team member is at the top of their game.
Premium pay for premium talent
Over 50% of new hires double or triple their previous pay. Why? Because that’s what the best person in the world is worth.
Shortlist by skills, not bias
We don’t care where you went to school, what color your hair is, or whether we can pronounce your name. Just prove you’ve got the skills.
Join the world's largest community of 
AI-first remote workers.