Student Records Specialist $75,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
You are the individual who locates the missing document, identifies the incorrect date, corrects the file, and ensures the system remains accurate before others encounter the issue. If you are motivated by executing complex administrative tasks with minimal errors, continue reading. If you require strategy presentations, public engagement, or frequent interpersonal interaction to remain fulfilled, this position will not be suitable.
Alpha School is expanding a new model of school network. This expansion generates a significant operational challenge: thousands of student files, enrollment packages, transcripts, medical documentation, attendance records, and compliance procedures must remain precise as the network grows. This work is not high-profile. It is critical. Accurate records enable schools to function smoothly, families to receive support, and leadership to avoid administrative burden.
You will be responsible for the high-volume processes supporting enrollment and student records throughout a multi-campus education network. During a standard week, you will examine intake documentation, handle records requests, maintain student information systems, audit data, address inconsistencies, and assist with registrar operations. As Alpha expands to additional campuses and students over time, your contributions become part of the operational foundation that allows the network to grow without disorder.
If you are methodical, precise, independent, and driven by converting large amounts of information into accurate, compliant records, we would like to speak with you.
What you will be doing
- Examine enrollment and intake documentation for completeness, precision, and processing readiness
- Handle student records, transcripts, medical documentation, enrollment verification materials, and records requests
- Input, maintain, audit, and fix student data in SIS platforms, databases, CRMs, or comparable systems
- Monitor outstanding requirements and advance enrollment documentation through internal processes
- Assist registrar functions, including attendance monitoring, testing coordination, file organization, and administrative initiatives
What you will NOT be doing
- Directing enrollment strategy, registrar policy, or school expansion initiatives
- Acting as the primary escalation contact for compliance, accreditation, or regulatory matters
- Performing sales functions, enrolling families, or owning family relationship oversight
- Delivering presentations to large audiences or serving as a public-facing representative of the school
- Supervising a team or assigning the granular records work to other staff members
Key responsibilities
This role exists so Alpha School can expand enrollment across a growing school network with precise, complete, compliant, and audit-ready student records.
Candidate requirements
- Experience managing high-volume administrative workflows involving documentation, records, or data
- Experience maintaining accurate information in databases, CRMs, SIS platforms, or similar systems
- Demonstrated ability to manage multiple concurrent workflows while maintaining strong accuracy
- Strong written communication, organization, prioritization, and follow-through
- Ability to learn new systems and processes quickly
- Comfort working independently in a fully remote role
- Authorized to work in the United States or Canada
Nice to have
- Experience in student records, school registrar operations, admissions operations, or education administration
- Experience in healthcare, legal, insurance, or other compliance-heavy administrative environments
- Associate's or bachelor's degree in any field
You will be working for
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