Registrar Coordinator $75,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
You are someone who catches the missing document, identifies the incorrect date, corrects the entry, and ensures the system stays accurate before errors surface. If you are motivated by executing detailed administrative work with near-perfect precision, this role is worth exploring. If you require strategic planning projects, public presentations, or continuous interpersonal engagement to stay fulfilled, this position will not be the right match.
Alpha School is building a growing network of schools. That expansion introduces a challenging operational demand: thousands of student records, enrollment packages, transcript requests, medical documentation, attendance logs, and compliance procedures must remain precise as the organization grows. This work is not high-profile. It is critical. Accurate records enable schools to function smoothly, families to receive proper support, and leadership to avoid administrative bottlenecks.
You will be responsible for the high-volume processes that support enrollment and student record management across a multi-site education network. During a standard week, you will examine intake paperwork, handle records requests, maintain student information systems, conduct data audits, address inconsistencies, and assist with registrar operations. As Alpha expands to additional campuses and enrolls more students, your contributions will form part of the operational infrastructure that allows the network to scale efficiently.
If you are detail-oriented, precise, autonomous, and driven by transforming large amounts of information into accurate, compliant records, we want to hear from you.
What you will be doing
- Examine enrollment and intake paperwork to confirm completeness, correctness, and processing readiness
- Handle student records, transcript requests, medical documents, enrollment verification materials, and records inquiries
- Input, update, audit, and fix student data across SIS platforms, databases, CRMs, and comparable systems
- Monitor outstanding requirements and advance enrollment documentation through internal processes
- Assist with registrar functions, including attendance monitoring, testing coordination, document management, and administrative initiatives
What you will NOT be doing
- Overseeing enrollment strategy, registrar policy development, or institutional growth planning
- Acting as the primary contact for compliance, accreditation, or regulatory matters
- Performing sales tasks, converting prospective families, or owning family engagement responsibilities
- Delivering presentations to large audiences or serving as a public-facing school spokesperson
- Supervising a team or assigning the detailed record-keeping tasks to others
Key responsibilities
This role ensures that Alpha School can expand enrollment across a growing network of campuses while maintaining accurate, complete, compliant, and audit-ready student records.
Candidate requirements
- Experience managing high-volume administrative workflows involving documentation, records, or data
- Experience maintaining accurate information in databases, CRMs, SIS platforms, or similar systems
- Demonstrated ability to manage multiple concurrent workflows while maintaining strong accuracy
- Strong written communication, organization, prioritization, and follow-through
- Ability to learn new systems and processes quickly
- Comfort working independently in a fully remote role
- Authorized to work in the United States or Canada
Nice to have
- Experience in student records, school registrar operations, admissions operations, or education administration
- Experience in healthcare, legal, insurance, or other compliance-heavy administrative environments
- Associate's or bachelor's degree in any field
You will be working for
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