Records Coordinator $75,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
You are the individual who locates the missing document, catches the incorrect date, corrects the file, and maintains system integrity before issues surface. If you take satisfaction in executing complex administrative tasks with minimal errors, continue reading. If you require strategy presentations, public speaking opportunities, or extensive interpersonal interaction to remain engaged, this role is not suitable.
Alpha School is expanding a new model of school network. This expansion generates a significant operational challenge: thousands of student files, enrollment packages, transcripts, medical records, attendance updates, and compliance procedures must remain precise as the network grows. This work lacks glamour. It is critical. Accurate records ensure schools operate smoothly, families receive support, and leadership avoids administrative burden.
You will manage the high-volume processes supporting enrollment and student records throughout a multi-campus education network. During a standard week, you will examine intake documentation, handle records requests, maintain student information systems, audit data, address discrepancies, and assist with registrar processes. As Alpha incorporates additional campuses and students over time, your contributions become integral to the operational infrastructure that enables the network to scale without disorder.
If you are methodical, precise, self-motivated, and motivated by transforming substantial volumes of information into accurate, compliant records, we would like to connect with you.
What you will be doing
- Examine enrollment and intake documentation for completeness, precision, and preparedness
- Handle student records, transcripts, medical files, enrollment verification materials, and records requests
- Input, maintain, audit, and rectify student data in SIS platforms, databases, CRMs, or comparable systems
- Monitor outstanding requirements and advance enrollment documentation through internal processes
- Assist registrar operations, including attendance monitoring, testing logistics, file organization, and administrative initiatives
What you will NOT be doing
- Directing enrollment strategy, registrar policy, or school expansion plans
- Acting as the primary escalation contact for compliance, accreditation, or regulatory matters
- Performing sales functions, converting families, or owning family relationship oversight
- Delivering presentations to large audiences or functioning as a public-facing school representative
- Supervising a team or assigning the granular records work to others
Key responsibilities
This role exists so Alpha School can expand enrollment across a growing school network with precise, complete, compliant, and audit-ready student records.
Candidate requirements
- Experience overseeing high-volume administrative workflows involving documentation, records, or data
- Experience preserving accurate information in databases, CRMs, SIS platforms, or similar systems
- Demonstrated capacity to handle multiple concurrent workflows while sustaining strong accuracy
- Strong written communication, organization, prioritization, and follow-through
- Ability to learn new systems and processes quickly
- Comfort working independently in a fully remote role
- Authorized to work in the United States or Canada
Nice to have
- Experience in student records, school registrar operations, admissions operations, or education administration
- Experience in healthcare, legal, insurance, or other compliance-heavy administrative environments
- Associate's or bachelor's degree in any field
You will be working for
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