Real Estate Project Coordinator $100,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Description
If you're someone who prevents chaos before it reaches the schedule, ensures stakeholders stay informed proactively, and finds satisfaction in being the reason operations run smoothly, this opportunity is for you.
This position takes ownership of the real estate process following LOI execution: managing everything from finalizing essential documents to coordinating property inspections, landlord communications, internal transitions, and executive site visits. You're not here to simply document events. You're here to ensure nothing falls through the cracks, nothing experiences delays, and all parties have what they require to transform an unoccupied facility into a fully functioning school — delivered on schedule.
You'll become part of 2 Hour Learning, a rapidly growing education organization founded on a compelling premise: students achieve more learning in two concentrated hours than in a conventional eight-hour school day. As we establish schools nationwide, you'll serve as the operational force behind each launch — allowing the real estate team to concentrate on growth while you ensure flawless execution through to completion.
If you excel at converting disorder into structured coordination, we're eager to connect with you.
What you will be doing
- Overseeing post-LOI landlord coordination: gathering documents, scheduling inspections, establishing access procedures, and maintaining follow-through — with no overlooked details.
- Directing internal requests through Ops, Treasury, and Legal — ensuring departments receive precisely what they require to proceed without interruption.
- Maintaining live document tracking, file organization, and transaction status — so all stakeholders reference one unified, up-to-date source of truth.
- Managing executive site visit logistics: synchronizing flights, ground transportation, schedules, and site preparation to optimize each visit.
- Organizing internal real estate events and school openings — guaranteeing that locations, access points, materials, and participants are consistently confirmed and prepared.
What you will NOT be doing
- Requesting status updates — you'll control the tracking system and establish clarity from the outset.
- Waiting for direction on next actions — this position requires self-starters who anticipate needs three steps in advance.
- Producing polished presentations or shaping real estate strategy — your responsibility centers on execution, not marketing materials or deal structuring.
- Overseeing lengthy, protracted closing procedures — your attention is directed to everything following the LOI, not preceding it.
- Hand-holding stakeholders — you'll possess the emotional intelligence to navigate tension, assert boundaries when appropriate, and maintain alignment without requiring escalation.
Key responsibilities
Guarantee that all operational, legal, and logistical tasks spanning from LOI to lease execution are completed swiftly, precisely, and without requiring revisions, facilitating accelerated property integration and school launches.
Candidate requirements
- 3+ years of experience coordinating complex, multi-step logistics in fast-paced environments
- Familiarity with commercial real estate documents such as LOIs, redlines, COIs, or lease terms
- Proven ability to maintain well-organized digital file systems with clear structure and version control
- Strong written communication skills — especially for professional follow-ups and stakeholder updates
- Demonstrated ownership of cross-functional projects involving multiple stakeholders and deliverables
- History of automating or systematizing recurring tasks using basic tools or workflows
- Proficient with tools like Google Drive, shared trackers, calendars, and messaging platforms
- Willing to travel up to 50% as needed
- Located in the U.S. and eligible to work without visa sponsorship
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