Head of Executive Operations $200,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
You're not here to schedule meetings. You're here to build the systems that make a senior executive exponentially more effective, and then own them. If you've built systems that free up an executive's energy for big decisions—by removing noise, bottlenecks, and everything that doesn't require their brain—you'll thrive here.
This role is part executive support, part elite operator, and part fixer. You'll turn voice notes into boardroom-ready memos, create time by shielding your executive's calendar, and handle urgent logistics with zero drama. It's a mix of high-level strategy and hands-on execution, sometimes in the same hour.
You'll be embedded in the private office of a senior executive at Trilogy, a company built for world-class builders, thinkers, and operators. You won't find bureaucracy or a crowded admin pool here. Just extreme clarity, high standards, and the tools to do your best work. This role exists because time is the most valuable asset an executive has, and you'll be in charge of protecting it.
If you've supported top-tier execs, run operations for UHNW clients, or built a reputation for making impossible things happen quietly and quickly, this may be your next move.
What you will be doing
- Managing a high-volume executive inbox, calendar, and travel, polishing and protecting every touchpoint.
- Turning raw notes, voice memos, and bullets into clean, concise written deliverables: memos, decks, briefs.
- Designing and maintaining operating systems for task flow, vendors, logistics, and travel execution.
- Running high-discretion personal and professional projects end-to-end, from planning to vendor coordination.
- Acting as the primary interface with internal execs, investors, advisors, and family office stakeholders.
What you will NOT be doing
- Waiting for instructions—this role expects independent judgment and decisive action.
- Competing in an EA pool or passing tasks back and forth—you own the output.
- Working through handlers or middle layers—you'll have direct access to the principal.
- Getting mired in bureaucracy or permissions—there's trust and room to run.
- Dealing with half-baked systems—you'll be the one building them.
Key responsibilities
Protect and extend an executive's time, attention, and output by owning systems, communications, and project execution across business and personal domains.
Candidate requirements
- 8–12+ years supporting top-tier execs or UHNW clients in EA, EBP, CoS, or high-touch consulting roles.
- Exceptional written communication; polished, clear, and professional across formats.
- Proven success managing both professional and personal workflows for a single principal.
- Fluent in modern productivity tools: Google Workspace, Shortwave, Notion, Workflowy, etc.
- Discreet, poised, and trustworthy under NDA; experience handling sensitive information.
- Based in Austin or able to relocate promptly; on-site presence required.
- Eligible to work in the US without visa sponsorship.
Nice to have
- Experience in family office or private office environments.
- Exposure to events, property oversight, or vendor ecosystems.
- Financial fluency—handling budgets, invoices, and related documentation.
- Research and synthesis skills; able to create rapid-turnaround, high-quality deliverables.
Applying for a role? Here’s what to expect.
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