Director of Executive Operations $200,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
This isn't just about managing schedules. This is about crafting the frameworks that amplify a senior executive's impact and taking full ownership of them. If you've ever designed systems that liberate an executive's focus for significant decision-making by eliminating distractions and inefficiencies, you'll excel here.
In this role, you'll blend executive support with strategic operations and problem-solving. You'll transform voice recordings into polished boardroom documents, safeguard your executive's time by managing their calendar, and tackle urgent tasks seamlessly. It's a dynamic mix of strategic planning and practical execution, sometimes within the same hour.
You'll be part of the private office of a senior executive at Trilogy, a company that champions top-tier builders, thinkers, and operators. Here, there's no red tape or overcrowded admin teams—just clear objectives, high expectations, and the resources to excel. This position exists because an executive's time is their most precious asset, and you'll be responsible for protecting it.
If you've supported elite executives, managed operations for ultra-high-net-worth individuals, or have a knack for discreetly and efficiently achieving the impossible, this could be your next opportunity.
What you will be doing
- Overseeing a busy executive's inbox, calendar, and travel plans, ensuring every interaction is polished and protected.
- Converting raw notes, voice memos, and bullet points into crisp, concise written materials such as memos, presentations, and briefs.
- Creating and managing systems for task management, vendor coordination, logistics, and travel execution.
- Leading high-stakes personal and professional projects from inception to completion, including planning and vendor coordination.
- Serving as the primary liaison with internal executives, investors, advisors, and family office stakeholders.
What you will NOT be doing
- Waiting for directives—this role demands independent decision-making and action.
- Juggling tasks in an EA pool or passing responsibilities back and forth—you'll own the outcomes.
- Navigating through intermediaries—you'll have direct access to the principal.
- Getting bogged down in bureaucracy or approval processes—there's trust and autonomy.
- Dealing with incomplete systems—you'll be the architect of these systems.
Key responsibilities
Enhance and safeguard an executive's time, focus, and productivity by managing systems, communications, and project delivery across both business and personal areas.
Candidate requirements
- 8–12+ years of experience supporting top-tier executives or ultra-high-net-worth clients in roles such as EA, EBP, CoS, or high-touch consulting.
- Outstanding written communication skills; articulate, clear, and professional across various formats.
- Demonstrated success in managing both professional and personal workflows for a single principal.
- Proficiency in modern productivity tools: Google Workspace, Shortwave, Notion, Workflowy, etc.
- Discreet, composed, and trustworthy under NDA; experienced in handling confidential information.
- Residing in Austin or willing to relocate quickly; on-site presence required.
- Authorized to work in the US without visa sponsorship.
Nice to have
- Experience in family office or private office settings.
- Familiarity with events, property management, or vendor networks.
- Financial acumen—capable of managing budgets, invoices, and related documentation.
- Strong research and synthesis abilities; capable of producing high-quality deliverables quickly.
Applying for a role? Here’s what to expect.
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