Private Office Director $200,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Not accepting applications on crossover.com at this time.
Description
This is not a support role in the traditional sense.
It is a strategic executive partnership designed for someone who grasps how time, influence, and visibility function at senior leadership levels—and who can deliver exceptional results without needing direct supervision.
You will function as an essential arm of the founder's private office, collaborating closely with the Chief of Staff. Your mission is straightforward yet exacting: guarantee that every external touchpoint involving the founder—correspondence, engagements, interviews, or public appearances—is purposeful, meticulously prepared, and executed with sound judgment. This position demands autonomous decision-making, sharp instincts, and the assurance to take action without continual oversight.
This is a fully remote position, but not a detached one. You will be tightly integrated into the founder's day-to-day operations, handling high-priority inbound communications, safeguarding focus, and ensuring only the most relevant exchanges occur at the appropriate moments. If you have previously supported a high-profile CEO, hedge fund principal, or ultra-high-net-worth individual—and you understand which engagements drive impact and which do not—this role will resonate. If you require physical proximity, detailed instruction, or continuous affirmation, it will not.
This position exists to safeguard the founder's most critical resources: time and reputation. If you are equipped to operate at this level with accuracy, confidentiality, and professionalism—particularly in a remote capacity—we are interested in speaking with you.
What you will be doing
- Take full ownership of the founder's inbox and calendar, filtering high-volume external communications with authoritative judgment.
- Collaborate with the Chief of Staff to synchronize scheduling, priorities, and strategic preparation.
- Compose, refine, and ghostwrite executive communications that convey clarity, command, and purpose.
- Act as the central liaison for senior external parties, including CEOs, investors, advisors, and members of the press.
- Guarantee the founder enters every meeting, interview, and public engagement fully briefed, with comprehensive context and accountability for follow-up.
What you will NOT be doing
- Awaiting detailed instructions or regular sign-off for routine actions.
- Functioning as a reactive scheduler without strategic context or discretion.
- Escalating every choice to senior leadership.
- Interpreting "remote work" as a license for reduced rigor or responsiveness.
- Delivering work that lacks precision, professionalism, or closure.
Key responsibilities
Safeguard and enhance the founder's impact by applying independent judgment to time allocation, external access, and high-level correspondence.
Candidate requirements
- 8–12+ years of experience supporting senior executives, founders, or UHNW principals.
- Direct ownership of inboxes and calendars for high-profile individuals.
- Proven experience managing external-facing, executive-level communications.
- Exceptional written communication—concise, confident, and authoritative.
- Demonstrated discretion in sensitive, NDA-bound environments.
- Strong independent judgment and comfort making decisions without constant oversight.
- U.S.-based and able to operate with high availability aligned to senior-executive rhythms.
Nice to have
- Experience as an Executive Assistant, Executive Business Partner, or private office lead to a publicly visible CEO.
- Chief of Staff, family office, or private investment office background.
- Experience in finance, tech, media, or politics where reputation and optics matter.
Applying for a role? Here’s what to expect.
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